Privacy Policy – Siva Foundation

Siva Foundation (“Foundation”, “we”, “us”, “our”) is committed to protecting the privacy, confidentiality and security of the information entrusted to us. This Policy describes the types of data we handle, how we collect, use, store and share it, and the rights available to individuals in relation to their personal data.

This Policy is intended to guide the Foundation’s first three years of operations and may be updated from time to time to reflect legal, operational or organizational changes.

1. Types of data we handle

We handle the following broad categories of data, including but not limited to the examples listed below.

• Personal data: Name, age, postal address, email address, phone number, identity documents or identifiers, and other contact or identification details.
• Program data: Program locations, attendee lists, registration details, feedback, photos, videos, and audio recordings related to events and activities.
• Operational data: Information related to temples, farms, and other establishments that the Foundation may guide or support.
• Transaction data: Donation details, expenses, financial records, and related documentation.
• Web and technical data: IP addresses, access logs, access credentials, cookies, device and browser details, timestamps and other tracking or usage data generated through our websites or applications.
• Communication data: Emails, messages, social media interactions, WhatsApp or other messaging group communications, and related correspondence.

2. Data collection and storage

We collect data through registration and feedback forms, email, WhatsApp or other messaging platforms, websites and web applications, physical visits, events and other legitimate interactions with the Foundation.

Personal and sensitive data are stored using reasonable technical and organizational measures, such as password protection, role-based access control and secure physical or electronic storage.

To facilitate secure access and operations, data may be stored on servers located within or outside India, including on-premise infrastructure or reputable cloud service providers.

3. How we use data

We use the data we handle for purposes that are aligned with the objectives and principles of Siva Foundation.

Communication and outreach

• To contact individuals regarding programs, events, volunteering opportunities, and distribution of electronic or physical materials.
• To respond to queries, feedback or requests.

Program and operational activities

• To plan, organize, administer and improve programs.
• To maintain records of attendance and contributions.
• To guide other establishments such as temples and farms.

Financial and legal compliance

• To maintain donation and expense records indefinitely as required by law.
• To comply with legal, regulatory, tax or audit requirements.

4. Data sharing

The Foundation will not sell personal contact information to third parties for commercial marketing purposes.

We may share information with trusted third-party service providers (cloud storage, IT services) solely to support Foundation activities.

5. Individual rights

Subject to applicable law, individuals have the right to request access to, correction of, or removal of their personal data, to the extent reasonably possible and lawful.

6. Contact

For questions about this Policy, please contact Siva Foundation through the official communication channels notified by the Foundation.